Swimming Club

How the Club operates

Volunteers required

The running of the club operates on a volunteer basis alongside the paid coaches and teaching staff. The Committee is a small group of mainly parents who put in a little extra time to help administer the club. We now need to recruit some new volunteers to help bolster our ranks and ensure the club can continue to operate effectively. If you've got this far, it means you are interested and it would be great if you found a role below which you think you could help with.

Committee roles

Committee roles require some time (via Zoom) to meet as a group and discuss issues around the club. These meetings are usually 1hr - 1.5hrs in length and happen every couple of months. Nominees will be voted into position by other committee members and then ratified at the next AGM. 


#1 Competitions Secretary - An admin role liaising with other clubs and our regional bodies to ensure we provide competitive opportunities at club champs, county champs, league, and open meets. This role is a coordination job done extensively by email and a full handover can be carried out by Estelle Spencer. Would suit a parent with swimmers in Junior or Senior squad who can just keep on top of the calendar of events. 

#2 Compliance Officer - An admin role culminating in the submission (usually November) of the annual Swim England registration forms which are required to enable us to compete and operate under their jurisdiction. This role involves ensuring the club is meeting the Swim England requirements and liaising with other members of the committee to ensure written material and processes are up to date. Jenny Secker will be handing this over suiting someone with good organisational skills. 

#3 Junior Squad Rep - A new role to act as the representative for swimmers and parents across the Junior Squad. This is a fairly simple role but would suit a parent with swimmers in Junior squad. NOW FILLED!

#4 Trial co-ordinator - Not currently a committee position, but an important role in helping respond to the requests for trials. Becky Maguire is currently doing this role but wants to step back to help with DBS checks and Welfare. It involves responding to enquiries by email and liaising with Head Coach Carrie to let her know when trials will take place.

Other roles

We are always looking to bolster our roster of coaches and swim teachers, so if you have the relevant qualifications then please do make yourself known as this could come in useful and also earn you a little on the side.

Volunteer roles poolside include:

Poolside helpers - No qualification necessary, just aged 14+. They assist with training sessions under the instruction of the qualified coaches. This is also good experience for those who want to pursue more formal qualifications in swim teaching, which many of our older swimmers do, some as part of their Duke of Edinburgh award programme.

COVID officers - whilst we operate under social distancing we require an additional adult to be poolside to ensure the swimmers are safe. This is brilliant if you are a parent of a swimmer in the session as it puts you poolside rather than in the gallery. We have a roster of about 5-6 currently but always could do with more.

Timekeepers - need to undertake an online assessment and then a simple practical test at a gala and that's it. We always need timekeepers at our galas and this is the gateway to becoming an official too. Please do let us know now so we can organise the next batch of training. Anyone aged 14+ can do this PRIORITY

Competition desk - at the galas you'll note there is a laptop, a printer and some people sorting results. We now need to help train the next group of these people so we can efficiently run the galas using the HyTek software. If you are comfortable with computers, this one could be for you as you assist the Competitions Secretary. PRIORITY

Officials Coordinator - at all galas there is a small army of officials needed. Vicki Moore is our highly qualified official and she could do with some help ensuring we have enough on the day. This role will become important later in 2021 if we get back into full club champs or inter-club comp, but best raise your hand now.

Other competition roles - Outside of Timekeepers and Judges, there are plenty of non-qualified roles at galas, especially at our own club champs. These include 'whips', 'marshalls' and parents who can man the door, refreshments and raffle. It's best we know who might be able to volunteer now so we don't have a mad rush nearer the time. 

EMAIL [email protected] IF ANY OF THE ABOVE SOUND INTERESTING. You get a lovely white club top in most cases so that's something to treasure. It's also cooler poolside!


Club ethos

Wey Valley is a proper members’ club, not a commercial organisation and we operate as a not for profit entity. This affects the club’s style and the way we operate:

  • We are inclusive – we try to offer opportunities to as many as possible.
  • We are participative, relying on the active involvement of many volunteers (mostly parents of current swimmers): they serve on the committee, deciding the club’s priorities; do the admin; organise competitions; and officiate or help out on poolside.
  • We are accommodating: the amount we swim allows time for the pursuit of other activities and family life in parallel.
  • We are nonetheless ambitious: we are here for swimmers who want to improve.
  • We are sociable: we value friendships between swimmers, coaches and parents.
Wey Valley Swimming Club Summer Sprints 2017

Who does what

We have a team of teachers and coaches, led by our head coach Carrie Hughes. All our teaching staff are part-time, and are paid (mostly). Many are current or ex-swimmers with the club – we encourage this continuity.

There’s a lot of administration involved in running a club like ours – this is all done by volunteers. We also rely on volunteers – officials and other poolside helpers – to run the competitions we take part in. We have about 50 people – mainly parents – who help out in some way.

The club is run by a committee of eight, comprising volunteer parents and the head coach.

Volunteers at Wey Valley Swimming Club Summer Sprints 2017

The club online

There’s plenty of information about the club available online.

As well as this website, we’re on Twitter, Facebook and Instagram with news and last-minute updates:


We use a web-based club management system (SwimClub Manager); this holds swimmer details, squads and sessions, attendance, competitive performance etc. Volunteers and coaches use this to run the club; parents of competitive squad swimmers also have access.

At a glance

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