How the Club operates

Volunteers required

The running of the club operates on a volunteer basis alongside the paid coaches and teaching staff. The Committee is a small group of mainly parents who put in a little extra time to help administer the club. We now need to recruit some new volunteers to help bolster our ranks and ensure the club can continue to operate effectively. If you've got this far, it means you are interested and it would be great if you found a role below which you think you could help with.

Committee roles

Committee roles require some time (via Zoom) to meet as a group and discuss issues around the club. These meetings are usually 1hr - 1.5hrs in length and happen every couple of months. Nominees will be voted into position by other committee members and then ratified at the next AGM. 

Could this be YOU?

#1 Treasurer - An executvie admin role to help with club finances. This would need someone dilligent and financially minded to work with a small team sorting invoices, billing members, and playing an active role on the committee. A volunteer position for a couple of hours a week (Available July'26 as Matt Moore is standing down). 

#2 Fundraising Coordinator - A commitee position to help manage the multiple additional finance opportunities for the club; i.e. rafffles, lottery, grants, sponsored swims etc (Available July'24 as Kristi Hanna is standing down).

#3 Assistant Compettions Secretary - A non-committee role to help Martin Greenbank organise the competitions side of the club. This includes the admin of gala organisations, working with the coaches to select teams, sending the invites to members, collating and uploading times, and helping coordinate the running of events (including the electronic timing). Typically an hour per week required.

Other roles

We are always looking to bolster our roster of coaches and swim teachers, so if you have the relevant qualifications then please do make yourself known as this could come in useful and also earn you a little on the side.

Volunteer roles poolside include:

Officials and Team managers: These are required poolside to help run all our events. Training is provided along with a club top. Typically these roles suit parents who have children regularly swimming in the events. Particularly if you have swimmers in Development or Junior squad.

Timekeepers - need to undertake an online assessment and then a simple practical test at a gala and that's it. We always need timekeepers at our galas and this is the gateway to becoming an official too. Please do let us know now so we can organise the next batch of training. Anyone aged 14+ can do this

Poolside helpers - No qualification necessary, just aged 14+. They assist with training sessions under the instruction of the qualified coaches. This is also good experience for those who want to pursue more formal qualifications in swim teaching, which many of our older swimmers do, some as part of their Duke of Edinburgh award programme.

Other competition roles - Outside of Timekeepers and Judges, there are plenty of non-qualified roles at galas, especially at our own club champs. These include 'whips', 'marshalls' and parents who can man the door, refreshments and raffle. It's best we know who might be able to volunteer now so we don't have a mad rush nearer the time. 

EMAIL [email protected] IF ANY OF THE ABOVE SOUND INTERESTING. You get a lovely white club top in most cases so that's something to treasure. It's also cooler poolside!

YOUR CLUB NEEDS YOUR HELP SO PLEASE DO GET IN TOUCH

Club ethos

Wey Valley is a proper members’ club, not a commercial organisation and we operate as a not for profit entity. This affects the club’s style and the way we operate:

• We are inclusive – we try to offer opportunities to as many as possible.
• We are participative, relying on the active involvement of many volunteers (mostly parents of current swimmers): they serve on the committee, deciding the club’s priorities; do the admin; organise competitions; and officiate or help out on poolside.
• We are accommodating: the amount we swim allows time for the pursuit of other activities and family life in parallel.
• We are nonetheless ambitious: we are here for swimmers who want to improve.
• We are sociable: we value friendships between swimmers, coaches and parents.